Job Profile and Description of the Administrative Staff and Research, Extension and Professional Staff (REPS) in a College in a National University

Tammy L. Dela Rosa,1 Jupiter Kelly H. Barroa,2 Ma. Katrina Diana M. Cruz,1,
Marjorie M. De Lima,3 Tita L. Dimaano3 and Fevito A. Obidos, Jr.3

1Department of Biochemistry and Molecular Biology, College of Medicine,
University of the Philippines Manila
2Department of Anatomy, College of Medicine,
University of the Philippines Manila
3College of Medicine, University of the Philippines Manila

Objectives. This study aims to determine demographics, job suitability, job satisfaction and perception among the administrative staff and research, extension and professional staff (REPS) of the University of the Philippines Manila College of Medicine.

Methods. This is a descriptive study. A questionnaire was developed and administered to 71 administrative employees and Research, Extension and Professional Staff (REPS) to assess job profile, actual duties and responsibilities of the official job position/title during a period of five years from January 1, 2010 to December 31, 2014.

Results. There are 71 employees of the University of the Philippines College of Medicine (UPCM), 61 administrative staff and 10 REPS. A majority (62%) have been with the UPCM for more than 15 years. Sixty-two employees had complete information and among these, 45 (72.6%) were hired for jobs related to their educational backgrounds. All employees underwent some form of training as part of staff development (2.56 courses/employee/year) and the staff recognized that these courses enhanced their ability to do their jobs (95.3%). However, the staff also feel that they attend many other courses (66.4% of courses attended) that are not directly related to their jobs, with only 33.6% of these courses having any bearing on the performance of their specific jobs. Survey results showed that job satisfaction and perception of the value of their work is generally high. However, sources of dissatisfaction include being assigned tasks by people other than their immediate supervisor, not enough time to do their jobs and duties assigned that are not within their job description.

Conclusion. Most employees of the UPCM have a high level of satisfaction with their jobs. Cited factors for this include job is essential to the organization as a whole. Some areas are seen to be sources of dissatisfaction. These include mismatch between training and actual duties, work assigned by people other than their supervisors, too little time allotted for the work assigned, and tasks expected of them that are not within their job descriptions.

Key Words: job profile, job satisfaction, job performance, Performance Evaluation System (PES)